The Ultimate Wedding Planner Checklist

Free 12-Month Wedding Planner Guide

The Ultimate Wedding Planner Checklist for Your Dream Day

Planning a wedding can be overwhelming, but having a checklist can make the process much more manageable. With so many details to consider, it’s important to stay organized and keep track of everything. Our ultimate wedding planning checklist covers everything you need to do to make your dream day a reality.

Before the Wedding

Determine Your Budget

  • Set a realistic budget based on your financial situation
  • Prioritize what’s most important to you and allocate funds accordingly

Choose a Date and Venue

  • Decide on a date that works for you and your partner
  • Research and visit venues to find the perfect one for your wedding

Create a Guest List

  • Determine the number of guests you want to invite
  • Consult with your partner and families to ensure no one important is left out

Hire a Wedding Planner

  • Consider hiring a professional wedding planner to help with the details
  • If you’re planning on doing it yourself, make sure to stay organized and stay on top of deadlines

6-12 Months Before the Wedding

Choose Your Wedding Party

  • Decide who will stand beside you on your special day
  • Consider the responsibilities of each person and make sure they’re up for the task

Send Save-the-Dates

  • Let your guests know in advance when your wedding will be
  • Give them time to make travel arrangements if necessary

Hire Vendors

  • Research and book vendors such as a photographer, florist, and caterer
  • Make sure to read reviews and compare prices before making a decision

Choose Your Dress and Accessories

  • Start shopping for your wedding dress and accessories
  • Schedule fittings and alterations as necessary

3-6 Months Before the Wedding

Order Invitations and Wedding Stationery

  • Choose your invitations and wedding stationery
  • Order enough for all of your guests and include important information such as RSVP deadlines

Plan Your Ceremony and Reception

  • Decide on the details of your ceremony and reception
  • Plan the timeline of events and choose music and readings

Arrange Accommodations

  • Book hotel rooms for out-of-town guests
  • Consider transportation options to and from the venue

1-3 Months Before the Wedding

Finalize Details with Vendors

  • Confirm details with all of your vendors and make any necessary adjustments
  • Provide a timeline of events to ensure everything runs smoothly

Plan the Rehearsal Dinner

  • Choose a location and menu for the rehearsal dinner
  • Invite all members of the wedding party and immediate family

Obtain Your Marriage License

  • Research the requirements for obtaining a marriage license in your state
  • Make an appointment to get the license before the wedding day

1 Week Before the Wedding

Pack for Your Honeymoon

  • Pack your bags for your honeymoon and make sure you have everything you need
  • Arrange for someone to pick up your mail and take care of your pets while you’re away

Confirm Final Details

  • Confirm details with all of your vendors one last time
  • Provide them with a contact person and phone number in case of any issues

Have a Spa Day

  • Take some time to relax and pamper yourself before the big day
  • Get a massage, manicure, or pedicure to feel refreshed and rejuvenated

On Your Wedding Day

Get Ready

  • Start getting ready early in the day to avoid rushing
  • Hire a hair and makeup artist to help you look your best

Enjoy the Moment

  • Take time to enjoy the day and savor every moment
  • Remember that the day is about you and your partner, and don’t get too caught up in the details

Say “I Do”

  • Exchange vows and rings with your partner in front of your loved ones
  • Enjoy your first kiss as a married couple


  • Enjoy the reception with your guests and celebrate your new union
  • Dance, eat, and have fun!

After the Wedding

Send Thank-You Notes

  • Send thank-you notes to all of your guests who attended the wedding
  • Thank them for their support and for sharing in your special day

Return Rentals

  • Return any rented items such as tuxedos or decor
  • Make sure to do so in a timely manner to avoid any additional fees

Preserve Your Memories

  • Have your photographer create an album or digital files of your wedding photos
  • Consider preserving your bouquet and other mementos from the day


Q: What should I include on my wedding planner checklist?

A: Your wedding planner checklist should include everything from setting a budget to sending thank-you notes. It should cover all the major details and deadlines leading up to the wedding.

Q: How far in advance should I start planning my wedding?

A: It’s recommended to start planning your wedding at least a year in advance. This will give you enough time to research vendors, choose a venue, and make all the necessary arrangements.

Q: Do I need to hire a wedding planner?

A: It’s not necessary to hire a wedding planner, but it can make the process much easier and less stressful. A wedding planner can help you with everything from finding the perfect venue to managing the details on the day of the wedding.

Planning a wedding can be a daunting task, but with the right checklist, it can be much easier to manage. Our ultimate wedding planner checklist covers everything you need to do leading up to your dream day. By staying organized and on top of deadlines, you can make sure that your wedding is everything you’ve ever dreamed of.

wedding planner checklist
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